Southwest Airlines Group Travel: A Complete Booking Guides

Traveling in a group is always an amazing experience. Southwest Airlines group travel program is designed for passengers traveling in a group of 10 or more together on the same flight. It offers special rates and excellent discounts to passengers, thus making their group travel experience easy and affordable.

This program caters to business travelers, school trips, sports teams, and casual family gatherings. Want to learn more about Southwest Airlines group travel rates and policy? Continue scrolling the page and find everything about the airline’s group travel policy, process to book group travel tickets, and other information. Read on to learn more.

Southwest Airlines Group Travel: What You Need to Know

Ready to book a group travel on Southwest Airlines? This program is mainly introduced to handle passengers flying in groups of ten or more members together on the same itinerary. This program offers special group travel rates and discounts to make your journey easy and hassle-free.

Whether you are a casual traveler or a corporate team, group travel with Southwest always offers an excellent experience. When booking group tickets with Southwest, make sure you adhere to all terms and conditions to avoid any hassle later on. Group travel services are available Monday through Friday, 5:00 am to midnight Central Time. If you are booking group travel for business, you can now access this service through Southwest Business Assist.

What Are the Terms & Conditions for Southwest Airlines Group Travel Flights?

Group travel with Southwest Airlines requires travelers to understand some important terms and conditions. Check these guidelines below to enjoy a stress-free experience.

• Group travel services are only applicable to passengers flying in groups of ten or more members on the same itinerary.
• All group travel bookings include unlimited name change requests up to 72 hours before the scheduled departure.
• To make Southwest Airlines Group Travel bookings, passengers must visit the management page, fill out the group travel form, and then request a quote from the airline’s booking personnel.
• A deposit fee is required to confirm your group bookings with Southwest Airlines.
• Final payment must be submitted by the due date to confirm your tickets.
• If you booked group travel for business, then you can get further assistance through the Southwest Business Assist page.
• Southwest Airlines offers discounted group travel rates to make your journey affordable and budget-friendly.
• When booking group travel tickets with Southwest, passengers can earn one round trip ticket for every 30th passenger on their itinerary.

What Are the General Rules for a Leisure Group Trip on Southwest?

Southwest Airlines group travel discount is available for both business and leisure groups. Here’s a quick rundown of the general rules for a leisure group trip on Southwest. Let’s have a look.

• A leisure group must have at least 10 passengers traveling on the same itinerary.
• Reservations must be made through the Southwest Airlines group travel phone number.
• A non-refundable deposit of $50 per passenger is required to confirm the group reservation. The remaining balance must be paid before the date specified.
• Free name changes are allowed for leisure group travelers up to 72 hours prior to scheduled departure.

What is Southwest Airlines Group Travel?

Southwest Airlines group travel program is mainly introduced to accommodate travelers flying in groups of ten or more passengers together on the same itinerary. The program offers special discounts and rates to make your trip smooth and budget-friendly.

Southwest Airlines accepts both business and leisure groups and offers special discounted prices to all. Leisure groups usually consist of family, friendly, school groups, or social outings, while business groups are mainly designed to handle corporate travelers. Business travelers can use the Southwest Business Assist service to make bookings. Moreover, Business Groups typically involve 25 or more passengers and may include meetings, conferences, or corporate events.

Southwest offers several benefits for group travelers, including discounted fares, flexibility with name changes up to 72 hours, and a free round-trip ticket for the 30th passenger booked in a group.

Benefits of Booking Group Flights with Southwest Airlines

Here’s a quick rundown of the benefits of booking group flights with Southwest Airlines.

Affordable Fares for Groups

Southwest offers affordable group travel rates to make passengers’ journey budget-friendly. You can request a quote from the airline, it offers discounted prices to passengers flying in a group. The airline generally charges lower rates compared to individual bookings, making it cost-effective option for families or business travelers.

Flexible Booking Options

Southwest group traveling is way more flexible than individual bookings. The airline allows unlimited name changes without fees up to 72 hours before departure. In addition, Southwest allows passengers to confirm their seats with a deposit fee. The pending payment must be completed before the date specified on the form.

Perks for Business & Leisure Travelers

Both leisure and business groups can enjoy Southwest’s transparent pricing, no extra booking fees, and a consistent fare guarantee. Besides, big business or leisure groups can enjoy a free ticket for every 30th passenger.

Free Tour Conductor Ticket & Other Advantages

In addition to all, the Southwest Airlines group travel program offers a free tour conductor ticket. Besides, each passenger in the group booking is entitled to two free checked bags, which further helps reduce baggage fees for groups. Dedicated group travel representatives assist with booking travel to ensure a smooth experience.

How to Book Southwest Group Flights?

Read to enjoy group travel on Southwest Airlines, and are wondering where to get started? Passengers can book group travel tickets either online via the group travel management page, phone number, or through the travel agency. Follow the step-by-step instructions below.

Official Website

• Go to the Southwest Airlines group travel management page and look for the group travel form.
• Enter the required information, such as the group leader’s name, total number of members, email ID, contact number, and other information.
• Submit the details and wait until the Southwest group travel agent contacts you.
• Get a quote and pay the deposit fee to confirm your group bookings.
• Add passengers’ names and pay the pending amount to get e-tickets for all passengers included in a group.

Phone Number

• Contact Southwest Airlines Group Travel Phone Number, 1-800-433-5368 or +1 860-374-0002.
• Speak to the live agent at the Southwest Group Travel desk and share your group details.
• The booking personnel will then check the itinerary and offer you a quote.
• If the quote suits well to your budget, simply pay the deposit fee of $50 per passenger and confirm your bookings.
• Make the final payment before scheduled departure to get e-tickets.

Travel Agency

Wondering can travel agency book group travel with Southwest Airlines? Well, the answer is Yes. Here’s how to contact them to make group bookings.

• Speak to the travel agency experts about your group booking details.
• The booking personnel will then offer you the suitable quote and wait for your confirmation.
• Once you pay the deposit charges, you’ll get a confirmation for your seat bookings.
• Finally, pay the final payment and get a flight ticket.

Looking for a hassle-free group travel booking? Contact our experts at Fareasky and get your bookings done in the least possible time. Fareasky is a travel service platform that specializes in simplifying group flight bookings across airlines, including Southwest. We offer personalized assistance with pricing, managing group reservations, and payment facilitation.

Domestic vs International Group Travel

Domestic and International Southwest group travel have key differences in rules, policies, and fares. Here’s what you need to know.

• Booking Process: Both domestic and international group bookings require contact with Southwest’s Group Travel Services for flight bookings. While domestic experience may be straightforward, international bookings may involve additional documentation.
• Fare Structure: It’s no doubt that domestic group fares are lower and more predictable than international group rates. Besides, limited international routes offer group travel facilities and thus can be more expensive.
• Check-in: groups traveling on domestic routes can check in for their flights collectively; however, international groups often have to check in one person at a time.

Tips for saving money for both domestic and international trips

Here are some money-saving tips for both domestic and international travel.

• Whether you are booking group travel tickets for domestic or international flights, be sure to book flights in advance to enjoy early discounts.
• Use the Southwest group travel program to book tickets and get a free round-trip for every 30th passenger in a group.
• Plan your itinerary well ahead and be prepared for extra documentation for international flights to avoid costly last-minute flight changes.
• Always keep an eye on Southwest promotions and deals for international routes.

Tips for Saving Money on Southwest Group Travel

Here are some tips and tricks to save money on Southwest Airlines Group Travel tickets. Scroll down to know more.

Book Early for the Best Fares

The most effective tip to save money on Southwest group tickets is to book early. Advance bookings often help travelers save a few extra dollars. Consider requesting a group travel quote at least 2 to 3 months in advance to get the best fares. Don’t wait for the last-minute deals, as these are uncertain and may sometimes cost you more.

Be Flexible with Travel Dates

You can only save money on a flight ticket if you are flexible with your travel schedule. Try to make bookings according to the deals and offers. Remember that flight deals and discounts are available for a limited time, so make use of them and save money.

Use Companion Pass for Extra Savings

Last but not least, you can use the companion pass for extra savings. Southwest Airlines Companion Pass allows you to save money on your flight tickets, thus making your journey easy and budget-friendly. Look for deals and offers you can get with the companion pass and book accordingly.

Policies and Guidelines for Group Travel

Here’s a quick rundown of policies and guidelines for Southwest Airlines group travel. Read on to learn more.

Payment, Cancellation & Refund Policies

• Payment: Group Bookings require a non-refundable deposit of 25% of the total fare to confirm bookings.
• Cancellation: Groups traveling with Southwest Airlines can reduce the group size by up to 20% without penalty. After that, deposits will be forfeited, and the booking may be canceled.
• Refund: Refunds depend on the fare type and timing of flight cancellation. You must cancel your group bookings at least 10 minutes before departure to get refunds.

Special Requirements (wheelchairs, infants, special meals)

• Passengers flying in a group can request special services from the airline, including wheelchairs and special meals.
• Wheelchair assistance is available, and travelers needing mobility aids should inform Southwest ahead of time for further coordination.
• Group passengers flying with infants must be booked according to Southwest’s age policies.
• Special meal requests typically require advance notice. No last-minute bookings of special meals will be accepted by the airline.

Managing Your Group Booking

Managing Southwest Airlines group bookings is simple and hassle-free. The airline offers both online and offline check-in options with flexible itinerary tracking and communication support. Here’s what you need to know.

Group Check-In Process

Group check-in can be done by calling the airline’s group travel desk or by visiting at the airport check in counter. Check-in can be done by providing the booking reference and last name for each traveler.

Group travelers must arrive at least 2 to 3 hours early at the airport to complete all the check-in formalities.

Tracking Itineraries & Communication

Southwest Airlines provides a dedicated group booking portal, allowing for itinerary management and tracking. Passengers or the group leader can track the itinerary or update names using the required login details.

In case of any hassle, passengers can directly contact the Southwest Group Travel Service desk for further assistance.

Tips for Coordinating Large Groups

• To coordinate large groups, there must be a group leader who handles check-ins, changes, name updates, and other communication.
• Use the Southwest self-service group portal for efficient itinerary management.
• Keep all the documents ready and arrive early at the airport for group check-in.

What’s the Phone Number for Booking Southwest Group Flights?

You can easily make Southwest Airlines group travel bookings using the official phone number, which is 1-800-433-5368. Dial this number anytime and speak to the live agent at Southwest to get your bookings done. The airline’s personnel is available all the time to handle your booking-related queries.

Alternatively, you can call +1 860-374-0002 to connect with the group travel booking experts. Request the quote now and enjoy a smooth, hassle-free flying experience.

How Do I Check In a Group on Southwest Airlines?

To check in a group on Southwest Airlines, you can call Group Travel Services and follow the instructions to get a boarding pass. Here’s how to print boarding passes for Southwest Airlines group travel.

• Call the airline’s group travel number to speak to the live agent.
• Provide your group booking information and a representative will then guide you through the check-in process.
• You can add extras or other services to your bookings when checking in.
• Complete the check-in process to get your boarding pass.
• In addition, you can visit the Southwest ticket counter at the airport and get your boarding pass.

Conclusion

That’s all about the Southwest Airlines Group Travel program. We hope our guide has helped you understand all aspects of the airline’s group travel process and how you can make the most of it. The program is available for a group of ten or more passengers traveling on the same itinerary. If you are looking for more discounted fares and a hassle-free booking process, contact our experts at Fareasky and get your bookings done in the least possible time. Our experts are readily available to resolve your queries and streamline the booking process. Call +1 860-374-0002, and get immediate assistance regarding the Southwest group travel program and bookings.